Administrative Assistant to the CFO

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Job Code: PD18-27
Posted On: Friday, 8th June 2018
Department: Finance
Location: Main Office
Kensington, Md
10400 Detrick Avenue
Job Type:
Full Time
Education: 4 Year Degree
Pay Rate: Pay Grade 19 - Minimum -$45,828

Job Description:

This is a professional position responsible for providing administrative support for the Chief Financial Officer and the Finance Division by providing confidential executive-level administrative duties. Requires extensive knowledge of office procedures, policies and practices in order to assure the proper coordination of project tasks such as reviewing specialized reports, dissemination of information to personnel and maintaining files. Coordinate and schedule meetings, interviews and appointments. Maintain control of records of incoming correspondence and action documents and follows up on work in progress to ensure timely reply or action. Light accounting duties to include accounting system journal entries, entry of transactions into excel databases and bank reconciliations. Review all incoming and outgoing correspondence for accuracy and completeness before going to CFO for signature. Coordinate preparation of monthly packet items and quarterly Budget and Finance Committee reports.

Preferred Skills:

  • Requires a Bachelor’s Degree or equivalent experience
  • Minimum of four year’s administrative experience in an office environment
  • Knowledge of and ability to apply the fundamentals of business English, grammar, spelling and punctuation
  • Knowledge of accounting duties including accounting system journal entries, entry of transactions into excel databases and bank reconciliations helpful
  • Ability to compose concise, accurate correspondence
  • Good interpersonal skills with people from varied backgrounds
  • Ability to communicate effectively, both orally and in writing
  • Ability to exhibit discretion and sound judgment when dealing with confidential matters
  • Familiarity with Excel, Publisher, PowerPoint and Internet
  • Proficiency in Word and Outlook