Administrative Assistant to Director of Property Managment

Return to Postings
Job Code: PD18-29
Posted On: Friday, 8th June 2018
Department: Property Management
Location: East Deer Park
200 East Deer Park Drive
Job Type:
Full Time
Education: 4 Year Degree
Pay Rate: Minimum- $45,828

Job Description:

This is a professional position providing executive-level administrative support to the Director of Property Management and extensive interaction with Division managers and administrative staff throughout HOC. Will coordinate preparation of Commission packet items and reports for Commission meetings; screen phone calls and visitors; receive, screen and distribute incoming and outgoing correspondence for accuracy and completeness. Will maintain filing systems, monitor work completion to ensure that deadlines are met, and maintain Director’s calendar of appointments. Must use discretion and sound judgment in establishing priorities. May operate as lead management office support person for localized computer software/hardware. Provide direction and supervision to temporary or contract administrative and clerical personnel as assigned by the Director. Will study management methods to improve workflow, simplify reporting procedures, and implement cost reductions. Review all incoming and outgoing correspondence as well as documents and presentations for accuracy and completeness, before going to Director for signature or review, and follow up on work in progress to ensure timely reply or action.

Preferred Skills:

  • Requires an Bachelor’s Degree or equivalent experience
  • Minimum 3 years administrative experience in an office environment
  • Knowledge of and ability to apply the fundamentals of business English, grammar, spelling and punctuation
  • Ability to compose concise, accurate correspondence
  • Good interpersonal skills with people from varied backgrounds
  • Ability to communicate effectively, both orally and in writing
  • Ability to exhibit discretion and sound judgment when dealing with confidential matters
  • Proficiency in Word and Outlook
  • Familiarity with Excel, Publisher, PowerPoint and Internet