Job Description:

Under the direction of the Executive Director, the Special Assistant to the Commission is responsible for providing the executive coordination and professional support necessary for the Commission Relations function at the Housing Opportunities Commission of Montgomery County (HOCMC).

Examples of Essential Duties:

• Coordinates all interaction among Commission leadership, members, officers, committee chairs, Executive Director and management staff; and ensures consistent and thorough communication at all levels;
• Plans and organizes all events, including annual calendar and directory and ensures timely and effective conduct of all governance matters;
• Prepares and monitors budget; implementing appropriate controls to ensure financial compliance;
• Advises and assists the Executive Director and management staff regarding compliance with and application of regulations, policies, protocols and timetables associated with all Commission meetings, events and other activities;
• Serves as primary staffer for all Commission meetings, including general and executive sessions and committee meetings;
• Plans schedule to ensure availability and support for meetings that extend beyond the regular work day.
• Accurately records all Commission meeting activities; transcribes promptly and prepares report for appropriate and timely follow up of action items;
• Reviews all staff communication to the Commission, and ensures coordinated presentation and adherence to protocol;
• Develops Commission meeting schedules, notices, and agenda; prepares minutes and supporting documents in consultation with the Executive Director, Board members and management staff; and manages the compilation and distribution of briefing books in a timely manner, adhering to all advance schedules;
• Coordinates all follow-up action items to ensure appropriate response and/or resolution to such matters;
• Serves as liaison between the Commission and stakeholders, as directed;
• In consultation with the Office of the General Counsel, maintains and updates as necessary, all governance records, including bylaws, Board policies, resolutions, rules and regulations;
• Prepares and monitors the annual budget for Commission activities;
• Required to attend all Commission Meetings, which may occur during the evening hours. Must be available to attend other meetings as may be determined by the Commission.
• Performs other related duties as assigned.

Preferred Skills:

Experience: Five years of related work experience with governance or corporate body, public or private sector, affordable housing, and/or real estate redevelopment environment; or equivalent combination of education and experience.

• Mastery knowledge of the principles of general management, public and business administration and their application in government;
• Mastery of understanding as it relates to the HOCMC’s mission, objectives, functions, and organizational structure to expeditiously and accurately complete work assignments;
• In-depth skill and knowledge of management strategy and organizational principles and practices, along with a comprehensive knowledge of planning to ensure compliance with established policies and procedures;
• Extensive ability to think logically, analyze problems, follow systematic procedures and develop comprehensive plans and programs;
• Extensive ability to effectively present information and respond to various questions from the Commission;
• Excellent organizational skills and extensive ability to develop work plan methodologies.